COVIDSafe Plan
for
Victorian Metropolitan training.
1. Ensure physical distancing
Requirements-
Kiyoshin Karate Association will ensure participants, volunteers and organisers are 1.5 metres apart as much as possible.
This will be done by:
• Modifying our training activities to ensure participants remain 1.5 metres apart where possible except when engaging in physical activity permitted by the Chief Health Officer directions.
• Displaying signs to show patron limits at the entrance of enclosed areas where limits apply
• Informing organisers and volunteers to work from home wherever possible.
• Minimising the build-up of people waiting to enter and exit the venue/facility.
• Using floor markings to provide minimum physical distancing guides.
• Complying with any density quotient, any group size limits and other restrictions applicable to the type of facility being used.
• Rearranging, removing or cordoning off furniture in common areas to ensure physical distancing.
• Stagger seating so participants, volunteers, organisers, parents and carers are not facing.
• Comply with relevant density quotient and signage requirements in the Workplace.
Action-
• Identify areas that require floor marking, such as entrances, change rooms, foyers, bathrooms, clubhouses, lifts and kitchen areas.
• Modify activities to optimise ability to maintain 1.5 metres physical distancing, including by separating groups as much as possible.
• Allocate different doors for entry and exit and use floor markings to provide minimum physical distancing guides.
• Use an entry and exit system to the venue/facility that is as contactless as possible and quick to enter and exit.
• Identify designated drop off areas.
• Provide signage on the maximum occupancy of areas that are open to the general public.
2. Wear a face mask
Requirements-
Kiyoshin Karate Association will ensure participants, volunteers and organisers entering the venue/facility wear a face mask as per public health advice.
Children participating in training that are aged 11 years or younger are exempt from this requirement.
This includes:
• Providing adequate face masks and Personal Protective Equipment (PPE) to participants, volunteers and organisers that do not have their own.
• A mask must be of at least two plies and covers the nose and mouth to provide the wearer their own do not meet these requirements.
Action
• Identify face masks and PPE required for the venue/facility and describe when and how they need to be worn.
• Monitor the use of face masks by all participants, volunteers, organisers and people who attend the venue/facility unless a lawful exception applies.
Masks must be worn at all times except when out of breath or puffing from strenuous exercise unless a lawful exception applies.
3. Practise good hygiene
Requirements-
Kiyoshin Karate Association will frequently and regularly clean and disinfect shared spaces, including knobs, shared equipment and telephones.
We will:
• Clean surfaces with appropriate cleaning products, including detergent and disinfectant
• Replace high-touch communal items with hygienic alternatives, for example single-use or contactless options, where possible to do so or contactless options, where possible to do so
• Minimise the sharing of equipment. All equipment must be cleaned and disinfected between uses
• Clean between user groups or sessions
Action
• Identify high touch surfaces (lift buttons, door and cupboard handles, kitchen counters, touch screens, shared equipment, taps and toilets)
• Provide information about venue/facility cleaning schedule and how to use cleaning products
• Identify which products are required for thorough cleaning
• Monitor supplies of cleaning products and regularly restock
• Avoid sharing equipment such as phones, desks or other equipment
• Encourage participants, volunteers and organisers to bring their own personal equipment, labelled with their name and equipment, labelled with their name and reinforce that equipment reinforce that equipment should not be shared should not be shared
• No sharing of personal items such as water bottles, food and towels
4. Keep records and act quickly if participants, volunteers or organisers become unwell
Requirements-
Kiyoshin Karate Association will support participants, volunteers and organisers to get tested and stay home even if they only have e mild symptoms.
Our Covid outbreak plan includes:
• Responding to a participant, authorities that they are a positive case and attended the facility whilst infectious, noting people who show symptoms or have been in close contact venue/facility or activity until they receive them should NOT attend the test results or have completed their quarantine period and are cleared by DHHS.
• Identifying and notifying close contacts in the event of a positive case attending the venue/facility during their infectious period. Then notifying DHHS of the positive case
• To clean the venue/facility (or part) in the event of a positive case
• Contacting DHHS and notifying the actions taken, providing a copy of the risk assessment conducted and contact details of any close contacts
• To immediately notify WorkSafeVictoria on 13 23 60 if we have identified a person with coronavirus (COVID-19) at our venue/facility
• Having a plan in the event that you have been instructed to close by DHHS
• Having a plan to re-open your venue/facility once agreed by DHHS and notify participants, volunteers and organisers they can return to the venue/facility
• Establishing a process for notifying participants, volunteers and organisers and close contacts about a positive case in the venue/facility.
• Establishing a cleaning process in the event of a positive case.
• Establishing a process and responsibility for notifying DHHS, WorkSafe and your health and safety representative/authorised officer, if applicable.
• Establishing a process for confirming a participant, volunteer or organiser (with a suspected or confirmed case) does not have coronavirus (COVID-19) before returning to physical venue/facility
• Establishing a process for notifying Worksafe that the venue/facility is reopening.
• Keeping records of all people who enter the venue/facility for contact tracing.
• Establishing a process to collect records from participants, volunteers, parents/carers or organisers in attendance for activities/events, including areas of the venue/facility accessed during each visit. Where possible, consider implementing a contactless system
• Having a Review processes to maintain up-to-date contact details for all participants, volunteers or organisers
• Providing information on protocols for collecting and storing information, e.g., contactless registration systems, ‘sign on’ and ‘sign off’ via mobile phone. For the latest information on restrictions in Victoria, visitcoronavirus.vic.gov.au
5. Avoid interactions in enclosed spaces
Requirements-
We will reduce the amount of time participants, organisers, parents, carers and anyone in attendance for activity are spending in enclosed spaces (e.g., entrances, bathrooms, change rooms and clubhouses) (where use of indoor areas are permitted under the restrictions).
This will include:
• Enabling working activities in outdoor environments
• Moving as much activity outside as possible, including serving customers patrons, meetings, tearooms and lunchbreaks and locker rooms.
• Enhancing airflow by opening windows and doors
• Optimising fresh air flow in air-conditioning systems
Actions-
Making sure that windows and air conditioning are set for optimum air flow at the start of each session or activity
Where applicable, minimise the activity conducted in foyers, entrances, clubrooms, bathrooms and change rooms
Develop strategies to communicate advice to participants, volunteers, organisers and parents/carers to ensure travel and other activities are undertaken safely (e.g., only carpooling when necessary and develop guidance on car-pooling safely with masks, windows open, fresh air circulation)
6. Create workforce/activity bubbles
Requirements-
Kiyoshin Karate Association will limit the number of participants, volunteers and organisers engaging in activities across multiple teams/venues/facilities where practical. This includes avoiding having participants training across multiple classes.
• Communicate to volunteers and organisers so they understand they cannot work across multiple classes.
• Stagger start and finish times, to reduce the use of common areas at the same time. Note that where physical recreation facilities are permitted to open for classes for members of the public, specific additional requirements apply such as staggering class times. For more information see https://www.dhhs.vic.gov.au/victoriasrestriction-levels-covid-19.
• Communicate training groups to participants prior to attending the venue/facility .
• Designate areas within the venue/facility for each group to store equipment and belongings.
• Encourage participants, volunteers and organisers to minimise time in shared facilities when taking breaks/between games/sessions.